LIBRARY // OUTSOURCING ARCHITECTURAL PRODUCTION

What to Outsource First in Architectural Production

Not every task is a good first test for a new partner. Some are much better places to start.

Many practices consider outsourcing but aren't sure where to start. The best first tasks are usually those that are well defined, easy to check and not on the critical path. Starting this way helps both sides learn how to work together before larger, riskier packages are shared.

What makes a good first task

• Clear inputs, such as markups, sketches or survey data
• A defined output, such as a set of drawings or a model
• Standards the partner can follow, such as templates and examples
• A realistic timescale with room for review
• Easy checking by the in-house team

Common starter tasks

• Converting PDF or hand-drawn sketches into CAD drawings
• Drafting existing condition drawings from survey information
• Building Revit models from approved 2D drawings
• Producing schedules, such as door and window schedules
• Redrafting old drawings to current office standards
• Preparing presentation drawings from approved designs
• Creating families or detail components to an agreed standard

Tasks to keep in-house at first

Some work benefits from being close to the design team, at least until a working relationship is established:

• Early concept design and client-facing decisions
• Complex coordination where decisions are still changing
• Code analysis and compliance decisions
• Work on very tight deadlines with no room for review

Responsibility for design decisions and compliance always remains with the practice.

Build up gradually

As trust grows, practices often move from single tasks to larger packages, such as complete construction document sets or full models. Each step works best when the previous one has gone well and lessons have been captured.

Prepare the information

Even simple tasks need clear information. Share:

• The latest drawings or markups
• Office templates, title blocks and standards
• An example of a finished drawing in your style
• A list of deliverables and the review date

Set expectations for review

Agree how work will be reviewed and how feedback will be given. A first task is as much about testing communication as testing drawing quality.

Measure the result

After the first task, look at:

• Accuracy and completeness
• How closely standards were followed
• How much in-house checking time was needed
• How smoothly communication went

Common mistakes

• Starting with the most urgent, complex package
• Sharing incomplete or outdated information
• Not explaining office standards
• Expecting perfect results without feedback

Learn and adjust

1. 01What makes a good first task
2. 02Common starter tasks
3. 03Tasks to keep in-house at first
4. 04Build up gradually
5. 05Prepare the information
6. 06Set expectations for review

Agree a review date

Set a review date when the first task is issued, so feedback is planned rather than squeezed in.

Starting with well-defined tasks gives outsourcing the best chance of success and builds the confidence needed for larger packages.

If your team needs extra production capacity for work like this, take a look at our Architectural production services, or tell us about your project.